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Employment Opportunities

Instructor.

Youth Science Institute (YSI) is looking for passionate, dedicated people to join our team of Instructors. At YSI, our instructors work with students leading hands-on activities that are designed to engage students and help students develop critical-thinking skills. As part of the YSI education team, you will gain practical experience working with children and be part of a team that serves nearly 30,000 students per year in Santa Clara County. This part-time, flexible position is ideal for students working towards a degree in education, child development, or a science-related field.

Responsibilities:
• Assist in the implementation of educational programs at sites throughout Santa Clara County including our 3 Science & Nature Centers (Alum Rock Park, Vasona Lake County Park, Sanborn County Park), school sites, community events, festivals, etc.
• Teach science and place-based lessons to children and adults in an outdoor, field-trip setting
• Set-up before and clean-up following education programs
• Assist with materials preparation for events and education programs
• Maintenance of exhibits
• Maintaining indoor and outdoor facilities
• Handling of live animals (training provided)
• Maintenance and care of live animals (including holidays and weekends)
• Other projects as necessary

Qualifications:
• Passionate about science education and working with children
• Able to work in varying conditions (indoor and outdoor)
• Positive and enthusiastic
• Interested in working for a non-profit
• Flexible and willing to take on a variety of tasks
• Able to work autonomously or in a group
• Dedicated to the ideals stated in the Youth Science Institute’s mission

Requirements:
• 2 or more years of experience in a teaching or related field
• A degree in science, education, or environmental studies preferred or equivalent experience
• Excellent verbal and written communication skills
• Computer literate in MS Office Suite
• Can work independently and respond to changing priorities
• Posses a valid driver’s license, proof of insurance, and have access to a car
• Must undergo criminal background checks, including fingerprints, through the database of the California Department of Justice and the national FBI criminal database. Must also show evidence/verification of a negative TB skin test reading less than two (2) years old.
• Ability to stand for extended periods of time
• Lift up to 30 pounds

Salary Range:
$12-14/hour depending on experience. The field-trip season peaks in the fall and spring, with limited hours available during the winter and summer.

To Apply:  https://youth-science-institute.melitarecruit.com/job/36429/adjunct-instructor

Human Resources Payroll Administrator.

Youth Science Institute (YSI) is looking for a passionate, dedicated HR professional to join our staff as the main point of contact for Human Resources and Payroll. As part of the YSI team, you will gain practical experience working with and supporting our staff. You will be part of a team that serves nearly 30,000 students per year in Santa Clara County.

This is a part-time position reporting directly to the Executive Director and is scheduled to work at least 5 hours per day for 3 days per week, for an average of 15 hours per week. The schedule has some flexibility, and at busier times of the year you will be expected to work up to 20 hours per week. YSI may require the HR Payroll Administrator to work on weekends and/or evenings from time to time.

Responsibilities:
Recruitment & On-Boarding/Off Boarding:
• Support the recruitment of new employees: develop and post job ads, source and screen applicants, create offer letters.
• On-Boarding: process new-hire paperwork and ensure fingerprinting, background checks, and TB testing (if required) are done in a timely manner.
• Process paperwork for new volunteers.
• Off-Boarding: process termination paperwork and final checks, terminate benefits, submit DOJ No Longer Interested (NLI) forms and remove employees from DMV Employer Pull Notice (EPN) Program in a timely manner.
• Point of contact for unemployment insurance carrier and unemployment claims.

Benefits Administration:
• Manage annual insurance renewals (e.g., directors and officers, package, umbrella, volunteers accident, workers’ compensation).
• Manage annual employee benefits renewals (medical, dental, vision); coordinate annual employee benefits open enrollment.
• Point of contact for employee 403b plan.
• Process ongoing HR- and benefits-related forms for claims, disability, workers’ comp, etc.
• Complete workers’ compensation injury reports and modified work plans, as required; point of contact for yearly workers’-compensation audit.

Payroll Administration:
• Input semi-monthly time sheets into payroll system.
• Input employee expense reports for mileage and expense reimbursement and process.
• Prepare and send payroll reports to accounting firm & unemployment insurance carrier.
• Process all checks including final checks for terminating employees.
• Sync timecard data with QuickBooks after payroll is complete.

HR Compliance:
• Ensure compliance with current California and Federal Labor Laws.
• Ensure posting of current California and Federal Labor Law posters at each YSI site.
• Update YSI Employee Handbook, as necessary.
• Prepare and fax monthly labor statistics report to the Bureau of Labor Statistics.
• Maintain annual proof-of- automobile-insurance records, DMV pull notices, TB testing (if required) for all employees.
• Lead Safety Committee: maintain accident reporting, coordinate and document all Safety Committee meetings.

General Administration:
• Will act as point of contact for outsourced accounting and human resources service providers.
• Assumes responsibilities for special projects relating to department functions, as assigned.
• Orders office supplies, employee business cards, etc.
• Input data for school-program invoicing, as required.
• Other duties as assigned.

Education & Experience:
• 2-4 years’ experience working in HR and Payroll.
• High School diploma or GED required.

Required Skills:
• Ability to always use tact, diplomacy, discretion, and judgment to ensure confidentiality.
• Experience with QuickBooks Desktop, Intuit Full Service Payroll, and Minute7 is highly desirable.
• Skilled in Microsoft Word & Excel.
• Exceptional verbal and written communication skills are a must.
• Willingness to learn and take direction with the ability to work independently while juggling multiple tasks and responding to changing priorities.
• Ability to create and follow detailed procedures.
• Confidence to complete work as scheduled and devise methods for self-audit.
• Ability to identify and utilize resources to answer questions.

Physical Demands:
This position requires individuals to regularly sit, reach with hands and arms, and occasionally lift 30 pounds. Work is mainly performed in an office setting on the computer. For accommodations to these activities, the HR Payroll Administrator should submit requests to the Executive Director.

To Apply: https://youth-science-institute.melitarecruit.com/job/35862/hr-payroll-administrator-part-time